Email Correspondence to Artists
In case emails are filtering to SPAM or missing you altogether, we’re posting the information here too. They’re listed in reverse order. Please add 97116artshow@gmail.com to your contact list to improve delivery.
Email #3
Hello, Artists!
Here we are, the last leg of the 4×400. Lots of information in this email, including your artist number assignment at the end.
Thank you to everyone who already sent prices, everyone else please send yours by tomorrow. Even if you haven’t finished the piece, it’s better for us to have the price and remove it later than to scramble during the flurry of sales opening night.
Your work doesn’t have to be newly made. We prefer new to the 97116 Art Show, but won’t be sticklers about that this year because it’s our anniversary! In other words, check out your art stock and give the info for 5 pieces that fit the size 🙂
Labels
You print your own – two copies for each piece. Put one label on the back of each piece, bring the other for us to use as a show card. They look best typed, but print legibly if handwriting. The files are attached to this email and available here: https://www.97116artshow.com/artist-guidelines/ The PDF should be fillable.
Letting us borrow something? Bring with your art.
If you’re lending grids, tables, drink dispensers, etc, we prefer you bring during art drop off. Make sure you’ve labeled them with your name! With grids, the easiest way is to put a tape flag at the bottom with your name in permanent marker. If you said you can bring it, do, we’ll store it if we get too many.
Drop off times as listed Nov 13-14, at 2038 Pacific Ave, Forest Grove
Sunday Nov 13, 12:30PM-5:30PM
Monday Nov 14, 10:00AM-1:00PM
Monday Nov 14, 4:00PM-8:45PM
PREPARING YOUR WORK TO HANG
Wiring canvas – Good video, though as a pro, I actually measure 1/3 down and make each eye screw level. https://www.youtube.com/watch?v=LBnqLeEiI2k
No Sawtooth hangers – However, as a compromise you can wire a loop on the sawtooth so we can hang it. Our S hooks can’t fit into sawtooth, so make sure it’s at least ½” loop opening and still do the bounce strength test listed at #3 here: https://www.97116artshow.com/artist-guidelines/
Sticky tabs – Are you just mat mounting your work and it’s lightweight? This is acceptable. Also okay for gessoed matboard. – https://www.youtube.com/watch?v=kfeTrJh56A0
Doing fiber art? It’s okay to have a string holding it from above. Best to attach the string to both the left and right instead of center.
These are just a few ways, maybe you’ve come up with a creative solution. Most pieces will be hung on S-hooks, so let that guide you if you’re coming up with something novel. We will reject anything that pulls loose during setup.
Keep Spreading the Word
When you post your art, add #97116artshow and/or @97116artshow
See the ad come across your feed? Share that directly if you want.
Unsold Artwork Pickup
Sunday Nov 20 6:15-7:45PM (delayed if no one volunteers to help me gather the work first)
Monday Nov 21, 1:00-3:30PM
Monday Nov 21, 6:00-9:00PM
It’s okay to send a representative as long as they will confirm your payout method and sign that work is received.
Payouts
During unsold artwork pickup, you will specify which payout method from the following, and give your username. PayPal, Venmo, CashApp, or Check. Payments will come from Emily or my business Artingales, and should be completed by December 1st. If you choose to have a payment post mailed, factor extra time for USPS.
VOLUNTEERS
There are still some blank spots in our volunteer form responses, and Shiela has started sending messages to those who’ve already signed up. Please take a look at this form and sign up to offer time or lend whatever you can. There are plenty of opportunities to help out between November 13 and November 20. Recruit your friends, family, whomever. I’ll take a look at the artist registration form responses and see if we’ve missed anyone who said they can help and we’ll get back to you too!
A couple of request-to-borrow items we forgot to list:
Zip ties
Duct tape
1 black trash bag per a handful of people
Party time!
The opening reception is Friday Nov 18, 6:00-10:00PM.
- Ridgewalker Brewing & Vex Cocktails for alcoholic drinks
- Vex is even doing a non-alcoholic cocktail!
- plenty of non-alcoholic options for those that prefer hydration.
- a jam band for live musical entertainment
- food by Forest Grove Sandwich Shop, augmented by Costco snack section.
Paint the Town – Do it!
You might as well enjoy some of the fun before and after too. There are special events and an optional code collecting game giving you a chance at local prizes. This full event list is almost complete: https://www.97116artshow.com/events/
More info was contained in our previous emails found here: https://www.97116artshow.com/artist-correspondence/ However, I might have forgotten something, so after checking there please ask.
Artist Numbers
| 1 | A Mist of Horses |
| 2 | Alexa Macias |
| 3 | Amy L Solomonson |
| 4 | Amy Osborne |
| 5 | Amy Tracewell |
| 6 | Anita Silva |
| 7 | April Hoff |
| 8 | Arliss Marcel |
| 9 | Arturo Villasenor |
| 10 | Austin Silva |
| 11 | Barb Sedgwick |
| 12 | Blake Duyck |
| 13 | Brenna Adams |
| 14 | Calvin Bowersox |
| 15 | Carny Val |
| 16 | Caroline Green |
| 17 | Charlie Holt |
| 18 | Charlotte Lumae |
| 19 | Charmel Herinckx |
| 20 | Cherie Savoie Tintary |
| 21 | Chloe Kramer |
| 22 | Chris Goldthorpe |
| 23 | Christine Hurayt |
| 24 | Christine Mooney |
| 25 | Cori Cummings |
| 26 | Dan Hatcher |
| 27 | David Ewald |
| 28 | David Marinos |
| 29 | David Mckee |
| 30 | Dealiliah Jeschke |
| 31 | DebbiEstes |
| 32 | Dianne Muhly |
| 33 | Ebee |
| 34 | Elina Zebergs |
| 35 | Elise Wahl |
| 36 | Eliza Stare |
| 37 | Elizabeth Simpson |
| 38 | Emily geiger |
| 39 | Emily Lux |
| 40 | Eric Loftin |
| 41 | Esmeralda Hernandez |
| 42 | Fear |
| 43 | Fletch Grylls |
| 44 | Frolic (Gail S Green) |
| 45 | Gayle Kemper |
| 46 | Geneva Houx |
| 47 | Goose |
| 48 | Gordon Campbell |
| 49 | Gregor Yanega |
| 50 | Helvi smith |
| 51 | Icarus Mac Millan |
| 52 | Isla James Brittain |
| 53 | Izzy g |
| 54 | James Bamford |
| 55 | Jason Holt |
| 56 | Jeanette Corriell |
| 57 | Jeanne Levy |
| 58 | Jeffrey Hall |
| 59 | Jemma Bosotina |
| 60 | Joann Kemper |
| 61 | John-Brian White |
| 62 | Julie Bosotina |
| 63 | Katana Mckee |
| 64 | Kathie M Ellis |
| 65 | Katie Lux |
| 66 | Kayla Duyck |
| 67 | Kelly Holt |
| 68 | Laura Hopper |
| 69 | Leslie Boser |
| 70 | Liam McLaughlin |
| 71 | Lieta Gratteri |
| 72 | Lily Conroy |
| 73 | Lily Nevers |
| 74 | Linda Allen |
| 75 | Linda Jerome |
| 76 | Loni Sanders |
| 77 | Lora Huebner |
| 78 | Lorraine Warren |
| 79 | Loxley Norman |
| 80 | Maggie Jeschke-Carrillo |
| 81 | Marco Serido |
| 82 | Mason Conroy |
| 83 | Matt Johnston |
| 84 | Megan Wright |
| 85 | Nader Khoury |
| 86 | Naomi Millis |
| 87 | Natalie Hernandez |
| 88 | Nate Marcel |
| 89 | Nick Gustafson |
| 90 | Noah Boyd |
| 91 | NormalFlip |
| 92 | Orson Marcel |
| 93 | Owen Stare |
| 94 | Patti Isaacs |
| 95 | Phyllis Jean Fulton |
| 96 | Rene Worthey |
| 97 | Rick Stare |
| 98 | Riis Griffen |
| 99 | Roy Miranda |
| 100 | Sabina Bair |
| 101 | Sarah Gonzalez |
| 102 | Sarah Rikaz |
| 103 | Serenity |
| 104 | Shesna Calkins |
| 105 | Shiela Lesh |
| 106 | Sierra Gustafson |
| 107 | Skylar Dunthorn |
| 108 | Stacey Smeltzer |
| 109 | Stephanie Woods |
| 110 | Valerie pace Donley |
| 111 | Vanaja Mulagada |
| 112 | Vivian Houx |
| 113 | Willa G. Harrelson |
| 114 | Zoe Stanek |
Email #2
I’ve decided to compile emails each time I send them so you don’t have to dig through old emails.
Registration extended to 11:59PM Sat Nov 5th, if you have friends that said they’re in the show but they’re not on the list linked here within 24 hours, they’re not in the show yet. They need to register here or reach out by 11PM 11/5 if they had trouble with the form.
DESPERATE FOR VOLUNTEERS & DISPLAY GRIDS
We’ve surpassed the 100 artists mark, so that means we’ll need a lot of volunteers and grids! Please take a look at this form and sign up to offer time or lend whatever you can. There are plenty of opportunities to help out between November 13 and November 20. Recruit your friends, family, whomever.
Venue
If you don’t already know, our show is in the old News Times building this year. It’s the corner of Ash and Pacific, 2038 Pacific Avenue.
Are you a 3D artist? It’s important that we get an accurate feel for 3D work in time to rent a sufficient number of tables. Please let us know right away when you’ve settled on how many pieces you’ll bring.
Opening reception
The opening reception is Friday Nov 18, 6:00-10:00PM. We’ll have Ridgewalker Brewing & Vex Cocktails for alcoholic drinks, and plenty of non-alcoholic drinks for those that prefer hydration. We’ve arranged for a jam band to play, and food arrangements are still in progress.
Of note, we are a grab, pay, take show. That means people just take art right off the hook and pay for it. No holds, no presales, no not-for-sale work. If you have someone that wants work you’ve made for the show, don’t bring it. Just sell it and keep all of your $, you deserve it.
Pricing
Whole dollar increments only, from $1 to $150 on your 5 show pieces. If you’ve added up to 3 extra adult pieces, their price may be more than $150. More price points means better sales. However, if you sell more than $600 worth, your payout will be delayed so we can get your W9 for 1099 reasons.
Prices are due by Thursday Nov 10th, 11PM
Submit prices to 97116ArtShow@gmail.com. We’re building an electronic store for sales.
By the way, it helps if you just email all of the prices at once so we can copy and paste under your name in one fell swoop. No need for size, title is good though. If you’re an “untitled” kind of person, use Untitled #1, Untitled #2, etc.
Unsold work pickup will be Sunday Nov 20th and Monday Nov 21st. Times will be determined once volunteer slots are filled, and there will definitely be evening hours available. You may send a representative if they’ll sign the return slip.
Marketing
Thank you to those that have been tagging @97116artshow on social media!
Posters and postcards should be hanging very soon, our printer had equipment failure and is in catch up mode, but they’ll probably be up right after the Great Flood of 2022. If you know you want to leave some postcards or a poster somewhere, let me know and I’ll make sure enough are printed.
Social media links
Facebook event link
Follow on Instagram
When you post your art, add #97116artshow and/or @97116artshow
What to expect from next email: Artist number assignments & Show tag/label forms for you to print and fill out.
Thanks for being in the show, it’s getting real!
Cheers!
April
Email #1
Hello, Artists.
Save this email for future reference, and expect more as we draw closer.
Yes, 3D is in the show this year!
VOLUNTEER SIGN UP LINK: https://forms.gle/SssYeZAbT4GSgfkE6
It’s a form, just type your name in the sections you can help and Shiela, our volunteer coordinator, will email you when the schedule is finalized. Her email address is [redacted to avoid spam] if you need to reach out.
*Please solicit helpers, they don’t have to be in the show. Just send them the form, or email Shiela if they aren’t sure how to fill it out.
Some items you’ll find:
- Have hanging grids we can borrow?
- Want to help with art intake?
- Have a penchant for display?
Email an image of your work as soon as you can!
Images provided early may be placed in print advertising, those received later may only make it to web based publication if there is time to share. High quality for print, 300ppi and no larger than 3MB each. 97116artshow@gmail.com
Adult pieces don’t count toward your 5 maximum, you may enter (3) additional adult pieces. Maximum size is 36″ length either side, but smaller is more likely to sell. No maximum price for adult pieces. These works will be cordoned off and have a door guard, organizers reserve the right to decide what constitutes work not suitable for general audiences.
Share on social media!
Facebook event link
Follow on Instagram
When you post your art, add #97116artshow and/or @97116artshow
Drop off times as listed Nov 13-14, at 2038 Pacific Ave, Forest Grove
Sunday Nov 13, 12:30PM-5:30PM
Monday Nov 14, 10:00AM-1:00PM
Monday Nov 14, 4:00PM-8:45PM
You may send a representative to drop your work for you as long as you’ve filled out your labels. Have them plan on a few minutes to check everything before leaving.
Guidelines
Remember to follow the guidelines listed on the Artists Guidelines page. Organizers have the right to refuse work that does not meet criteria. This page also contains links to a PDF or Word file for your labels.
Artist Number
Your artist numbers will be assigned sometime after registration has ended Oct 31.
We’re doing Paint the Town again, a citywide event Nov 16-20 to bring in more people. Game boards and local business prizes should be incentive. Visit 97116.art for more information.
Proceeds from this year’s show will go to Hope Community Network. “The mission of the Hope Community Network (HCN) is to provide stable, trauma-informed housing for people experiencing homelessness in and around Forest Grove, OR.”
Thank you for joining the show! Your friends only have until Oct 31 to join us by registering. Feel free to reach out with any questions.
Best,
April